Advice on Completing Event Documentation

 

An event can only run upon production to the regional Safety Adviser (RWSA) of a satisfactory safety plan and risk assessment for the event. Your event date published is only provisional and the event will not be sanctioned to take place unless the Region is satisfied that it has done a Risk Assessment, produced a Safety Plan and completed a Competition Safety Checklist.​

 

Timetable

 

3 months prior to the event

 

• WSA Appointed

• Drafts/Updates of Safety Documentation

• Advice and input to Organisation Committee

 

2 months prior to the event

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• RWSA consults with TRUC and RWSA for validation

• RWSA advises on "self-certification" or "full documentation"

• Documentation finalized by WSA

 

1 month prior to the event

 

• Documentation sent to RWSA

• Self Certification completed and returned to RWSA

 

3 weeks prior to the event

 

• RWSA confirms receipt of documentation

• Clearance for the event to run

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Further Information

 

The British Rowing Event Safety Audit is available to download from the following link.

 

Event Safety Audit

 

The Self Assessment Form for an event is available to download from the following link.

 

Head Self Assessment Form

Regatta Self Assessment Form

 

Should the event not have been confirmed for Self Assessment, the information (risk assessment, safety audit, and plan) relating to the event, should reach the RWSA at least six weeks before the planned date of the race.

 

All Self Assessed events are still required to send documentation for reference, including the Self Assessment form.

 

To help race organisers, listed below is some guidance on what is likely to be needed.

 

1. Download the Competition Safety Checklist from the British Rowing website and fill it in.

 

2. Carry out a Risk Assessment along the lines shown in the British Rowing Row Safe document Section 1.2, or a quantitative alternative.

 

Row Safe Section 1.2
 

3. Produce a safety plan along the lines shown in the British Rowing Row Safe document Section 1.4

 

Row Safe Section 1.4
 

4. Provide a map in accordance with Racing Rule 2.2.3

 

2-2-3 Safety Information and Circulation Patterns

The Organising Committee in consultation with the Chairman of the Race Committee and the Safety Adviser shall develop and publish to all competing clubs and to all officials, detailed diagrams and instructions covering:

 

• The circulation pattern to be followed at all times during the period of racing and during practice sessions on or in the neighborhood of the course

• Any special points of danger on or near the course

• Safety boat and first aid positions and how to summon help

• Medical support arrangements

• Location of emergency telephones

 

5. Marshaling instructions

 

When and where crews may practice, warm up and cool down on the water.

 

6. Provide a Welfare Statement.

 

British Rowing Guidelines for Rowing Competitions

 

7. Provide copies of all instructions to marshals and competitors.

 

This should all be provided electronically. If this is not possible, please try to scan it and send it.

RWSA